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On this page
  • What is a Gmail Alias?
  • Setting up a Mailbox with an Alias
  • In Gmail, sign into the Parent account for the Alias
  • Access the settings page for the Parent account
  • Add a New Forwarding Address
  • Copy your unique Keeping forwarding address
  • In the Parent account, enter in your forwarding address
  • Confirm the forwarding
  • Create a filter in the Parent account
  • Filter email to your Alias email address
  • Forward email to your Keeping email
  1. Setup
  2. Connecting a mailbox

Connect a Gmail Alias

Use Gmail's filters and forwarding to use an existing Gmail Alias with Keeping.

PreviousConnect a Google GroupNextForwarding your mailbox

Last updated 1 year ago

Keeping is fully compatible with Gmail Alias email addresses for shared mailboxes. This short tutorial explains how alias email addresses are treated and how to register them.

What is a Gmail Alias?

Aliases are alternate email addresses that point to an existing Gmail address. For example you may have setup support@company.com as an alias on your actual email address (e.g. you@company.com) so that you directly receive support emails.

We refer to the email account that receives the messages as the ‘Parent’ account.

  • support@company.com = Alias

  • you@company.com = Parent account

It’s important to note that aliases do not have login credentials and are managed via the parent account.

Setting up a Mailbox with an Alias

The process is identical to , with the important difference that you'll login to the parent account to setup forwarding (as it receives emails sent to the alias ) and setup a filter that redirects your alias emails to Keeping. Let's do that now.

In Gmail, sign into the Parent account for the Alias

Access the settings page for the Parent account

Add a New Forwarding Address

Navigate to "Forwarding and POP/IMAP", and click "Add a Forwarding Address"

Copy your unique Keeping forwarding address

In the Parent account, enter in your forwarding address

Back in your Gmail settings, paste this address into the settings for your forwarding.

Confirm the forwarding

Click Next and OK - Gmail will now send an email to confirm your forwarding settings. Since your shared mailbox address is an alias, this confirmation will arrive in your Parent account. Once it arrives, open that email and click the link to confirm forwarding.

Create a filter in the Parent account

Once confirmed, it's time to go back to your Gmail settings in your Parent account, and this time choose the Filters tab (1). Click "Create a new Filter" (2).

Filter email to your Alias email address

In the TO field, enter your alias email address and click on ‘Create filter with this search’.

Forward email to your Keeping email

Then on the second screen, (1) tick ‘Skip the inbox‘ and (2) select to forward it to your Keeping email address. then click on ‘Create Filter'.

After you create your Gmail filter your mailbox is connected. Send a test email to your shared inbox to make sure you are seeing new tickets in Keeping.

Copy your unique Keeping email address for the mailbox you've already created. You can find this on your in the Keeping settings.

mailboxes page
normal Gmail forwarding
Sign into your parent account in Gmail
Access settings in your parent account
Add a forwarding address
Access your mailbox settings
Click the "Set Up Forwarding" link
Copy the forwarding address
Add your unique email address to Gmail's forwarding
Find the forwarding confirmation email in your parent account
Create a new filter in your parent account.
Enter your alias email in the "To" field
Skip the inbox and forward it to your Keeping email address